If your organisation is in receipt of public funding for provision of learning services in the further education sector, then you are requested to register on this service. This will usually mean that your organisation has a UK Registered Provider Number (UKPRN) and is on the Register of Learning Providers.
There are some organisations that do not have a UKPRN that are entitled to an account on the SIR Data Insights service. In particular this applies to small third sector sub-contractors to adult and community learning providers.
The username and password I used before no longer works, how can I get a new one?
Please use the Forgotten Password facility to receive a new password by email or call our help line on (0345) 833 9040.
Can we have multiple account administrators?
Yes, multiple administrators can be created using the Add new contact facility within the Admin tab. The initial contact for any organisation is automatically identified as the account administrator.
How do I upload my data?
Selecting Upload SIR File from the Manage SIR submenu allows you to select a file from your local computer to upload. Please download our Guidance Notes for how to upload your data, or view our handy video guide below:
I am unsure which data format to use when constructing my SIR data file for uploading?
Please download our Guidance Notes for how to upload your data. The permissible data formats (csv, XML and .dat) and details of how to apply these are also described in the Data Specification available here
I have uploaded my data and have invalid records. How can I see further details of these errors and resolve them?
Two options are provided to address invalid records: Option 1) Fix in your system and re-upload is preferable in most cases, as it allows you to address multiple instances of a single type of error and ensures that the data is correct for future returns. If you have a very small number of errors then Option 2) Fix here can be used to amend records in the system. Error reports are available for download. You can see find out more about how to correct your data from the video guides below:
I have successfully uploaded my data but can’t see how to view my dashboards?
You can view your dashboards by selecting Dashboards from the Reports submenu.
I can see dashboards for my 2016/17 data but can’t see benchmarks which relate to these data sets?
You should see benchmark data if you have submitted data. Please contact our help desk if you are unsure.
The Staff Individualised Record (SIR) system records standardised details of all staff employed in the FE sector during the past academic year. The system provides management reporting and benchmarking facilities.The data collection facility for this year is known as SIR26 and is available via this site.
We will provide dashboards and benchmarks that will be publicly available at a national aggregate level categorised by type of provider. The dashboard at provider level will only be available to individual providers; we will not share your individual dashboard externally without your prior and explicit approval.
By submitting your data you are granting the Foundation a non-exclusive, irrevocable right to process your data at an aggregate level and allow other organisations to benchmark themselves against anonymised aggregations of the data. We may provide your data to third parties on the condition that they will only report on the data at an aggregate level. They will make a request for this data through the Foundation.
Significant changes that directly affect the sharing of your organisational data will be notified to you prior to taking effect.
If you have any concerns, questions or comments please contact us at 0345 833 9040 or email mailto:firstname.lastname@example.org
Terms of Service
In line with the UK Data Protection Act 1998, the Foundation follows strict security procedures in the storage and disclosure of information which providers submit on behalf of staff as part of the submission of the SIR. We will only use the information provided as stated below. We may share your provider data with a third party under the condition that they will only report on the data at an aggregated level. If you have any questions regarding how we use your organisational data, please e-mail: email@example.com.
We want the information on this site to be open as possible, whilst respecting providers’ ownership of their data. When you submit SIR returns via this site we will ask you to create a provider admin login for your organisation. If you previously submitted SIR returns, we will use your data contact as the provider admin in the first instance. That provider admin will be responsible for the data submitted on behalf of your provider, and they can create additional provider level account/s to view, edit and input your data. If we receive contact from others in your provider wishing to access data, we will direct them to your provider admin.