With nearly 220 staff and several centres, the Hull Training and Adult Education service is substantial. Unusually for an Adult and Community Learning Service, a lot of provision is geared to full-time learning for 16-24-year-olds, covering Apprenticeships and Traineeships, alongside Adult Learning. The service does a lot of work around special educational needs. Community learning and family learning are still very much part of the portfolio.
Yvonne Blower, Funding and Performance Manager, co-ordinated the data collection and submission of workforce data to the new SIR Data Insights service during the summer period. Hull Training and Adult Education had submitted workforce data in previous years.
Yvonne explains that the situation for this year’s data collection and submission was not ideal, because they did not have all the data readily to hand, but the service is committed to gearing up to make the process for next year’s submission much easier because they know the SIR Data Insights service is going to be useful:
“The form we use to collect data did not have all the right fields on for this year’s submission but we are changing the form so that we collect the correct data next year.
We use an HR system but it is the Local Authority’s overall system so it’s difficult for us to change that. For example, some fields required for the workforce data submission are not mandatory for staff to fill in on the central HR system. We couldn’t do an automatic export from the HR system to upload into the SIR Data Insights service, therefore, but we could use the spreadsheet template and pull together data that we hold locally on our own systems – qualification data for example.
We used the spreadsheet template provided by the SIR Data Insights service. It was fine, very similar to ones we’ve used before.
We had a few errors, but it’s very easy to see online. We had to have a couple of goes at submitting. The final one only had four or five errors and we fixed them online.
I would definitely advise other Adult Community Learning Services to contribute data. We have practical experience of how it can be useful to do so. For example, staff in the ACL sector tend to be predominantly female and also ageing. We have used the SIR data to convince managers of the need to bring younger people in and train them up.
Seeing the information in the dashboards is really helpful. We have used the previous comparisons provided by the national workforce data benchmarks a lot. We are used to doing benchmarking, it’s part of how we operate."